General Data Protection Regulation Statement
Patricia McIntosh (MBACP) Pause for Counselling, forcounselling.co.uk
General Data Protection Regulation Statement.
The General Data Protection Regulation (GDPR) is concerned with personal information that I collect,
store, and share.
Personal Information I Collect.
• Gender (or preferred identity)
• Date of Birth
• Relationships & Progeny
• Telephone/SMS number (plus
permission to send SMS & leave
• Email address
• Counselling History
• Medical conditions relevant to
• Prescribed medication
• Session summary
How I store your Personal Information
• Paper: written notes
• Smartphone: I will store your contact information in a plain-text note app that backs up to my
private Google Drive. This allows me to contact you in case of emergencies, but keeps from
revealing this information to other applications (i.e. not using a Contacts app)
• Email/SMS: your email address and correspondence will be stored in my email account
(currently GMail) by nature of you contacting me. Your telephone number may be stored in my SMS app should we exchange messages this way. Electronic correspondence will also be
held by the corresponding app (Gmail, Phone's SMS)
• Website: none of your personal information is stored on my website, other than to momentarily
collect & send it to my Gmail account for the purposes of our initial contact. online booking utilises a 3rd party encrypted secure site linked to my own website, personal information stored within my account includes booking, contact and payment details only as required for functionality
• Contact Sheet
• Assessment Record
• Brief Session Notes
• GDPR Agreement
• Client Code (linking documents)
• Contact name & telephone • Email/SMS
How I may Process/Share your Personal Information
I seek a monthly consultation with another therapist qualified in this process. The consultation process is for
my practice (rather than seeking instruction on working with you). In order to protect your privacy, my
consultant will not know you personally nor professionally. I will refer to you by your first name, and I may
refer to you information verbally when it's helpful to my professional processes.
Your name and contact details will be shared with my Therapeutic Executor. This is so that you will be
contacted on the event of my death, should you still be in therapy with me.
If your health is in jeopardy (provided I have your consent) I may share your contact information with an
emergency healthcare service (e.g. Mental Health Crisis Team).
If I have become aware of your intent to cause harm to another person/organisation (e.g. terrorism), the
law may require that I inform an authority without seeking your permission. In such a situation, the law may
require that I share your personal information without your knowledge (known as: whistle-blowing).
Erasing your Information
When we have finished working together, I will erase electronic copies of your information &
correspondence within one month.
I will hold onto your written information for up to seven years past the end of our working together. This is
so that I have a reference of our work in situations such as you returning to counselling in the future. After
this time has passed, I will shred the written information.
You have the following rights:-
• To be informed what
information I hold (i.e. this
• To see the information I hold
about you (free of charge for the
• To rectify any inaccurate or
• To withdraw consent to me using
your personal information
• To request your personal
information be erased (though I
can decline whilst the
information is needed for my